It may be necessary to create a new hotfolder/workflow in ColorProof, for example to make it possible to print to a new proof standard.
A hotfolder is simply a link to a raw folder on your PC, which is shared over your network to allow you to drop in image files.
A workflow sits under a hotfolder and contains the colour management properties which will be applied to any image processed through it.
You may like to start by familiarising yourself with the user interface and buttons - search for our ColorProof User Interface Overview article in our knowledge base.
The steps below describe how to make a simple hotfolder and workflow for existing users. Please check out the full ColorProof manual for more detail.
Creating a Hotfolder
First, click the Workflows button on the navigation panel on the left of the main window.
Click the Overview tab.
The workflow list is displayed. This list is empty on new installations.
On the hotfolder menu, click New Hotfolder or click the New Hotfolder button. Alternatively (and recommended), you can duplicate an existing hotfolder ready for adaption. Right-click and choose Duplicate from the list. The Hotfolder Properties dialog box will open.
In this window you can input the settings for the new hotfolder.
Type a name into the Hotfolder Name box. We recommend naming your hotfolder and workflow the same, stating the printer, paper and proof standard you want to use. e.g. 7900_GMGSemimatte250_39L. Check your existing hot folders for your current naming convention.
Click the Hotfolder browse button (three dots) to open the Browse for Folder window. This box defines where the hotfolder will be located on your system. You need to choose an existing folder or create a new folder.
In this window you will be able to select an existing folder location or a new folder. This is where jobs will be dropped to be processed by the associated workflow. For most users, this will be located in the C or D drive under a heading 'GMG_HF' or 'GMG_Hotfolders', e.g. C:\Hotfolders\7900_GMGSemimatte250_39L.
For most cases, it's fine to leave the Hotfolder Type as 'Normal' and all other settings as default. Press the F1 key in ColorProof to view the help article that explains each option in more detail. If you started by duplicating, these settings will be predefined based on the settings already existing in the existing hotfolder.
After the hotfolder is made, click Yes on the pop-up asking to make a new workflow. Alternatively, click on the new hotfolder in the list and press the New Workflow button at the top of the screen.
If you duplicated a hotfolder, the old workflow will be displayed with the name 'Copy of...'. Double-click or right-click and choose Workflow Properties.
Now you are in the Workflow Properties screen. The settings can be defined from top to bottom, using the tabs on the left and the tabs along the top.
If you duplicated an existing hotfolder, you'll probably only need to change the Workflow Name (under Input Settings > General) and the Proof Standard (under Colour Management > Proof Output).
Input Settings Tab
Use the same workflow name as the hotfolder you wish to link it to. Ensure it is connected to the correct hotfolder from drop down menu (by default, it normally is already).
Most users prefer to keep the pages to print, priority and copies as default. This is the same for Merge Files and Screen Detection. Press F1 in ColorProof to learn about these settings in more detail.
The Filters tab defines the file formats to be processed. If a file type is placed in the hotfolder which has not been selected here the workflow will show the file as unrecognised.
Color Management Tab
Here you can adjust the Proof Standard for this workflow. For most users, the workflow will only vary depending on this particular setting.
You can select ContoneProof or DotProof, depending on Proof Standard configuration.
The printer tab is used to select which printer is to be used by this workflow and what type of media is to be used. Only media specified in the Proof Standard is displayed.
A nesting template can also be selected and the specifics of that template are displayed.
If multiple printers are added to the Output Tab, they can also be selected for load balancing. A general reminder warning message will appear on the bottom here.
Print Settings Tab
The calibration sets that are available can be selected in this window. Profiles work in conjunction with the calibration set. Profiles, record the printer/media state and settings.
10c refers to the numbers of colours used Example: 10 colour, 8 colour.
Photo black or matte black refer to the kind of black ink they are using (photo black for semimatte or gloss and matte black for matte papers).
1440 x 720 dpi refers to the printing resolution - usually 1440 x720 dpi, 1440 dpi or 720 dpi.
Unidirectional / Bidirectional printing - Bidirectional printing is when ink gets sprayed onto the paper in both directions, which is faster but doesn’t produce the best result as the ink doesn’t have very much time to dry before more ink is layed onto the paper. If a calibration has tight tolerances or has just barely failed then this can sometimes be the difference between a pass and a failed calibration.
The V number at the end is the version of the calibration set.
Also any spot colour sets that are available can be activated / deactivated.
Image Processing Tab
If you wish to customise these settings, press F1 to learn about them in more detail.
Image Label and Control Strips Tab
The image label defines what information will be printed together with an image. Information such as date, time, job name, file name, proof standard information can all be added to a job.
The control strip is used for verification. Select the measuring device intended to be used for this workflow. ILS20 and ILS30 for inbuilt spectros.
Ugra/Fogra media wedge CMYK V3 is the standard control strip type to use for most standards. Some US standards require the use of Idealliance strips.
You can choose another if you intend someone else to read in the colour patches of that proof, a manual i1 is usually chosen for this.
Here is how your final hotfolder and workflow will look once all settings are confirmed: